ARTICLE I – NAME
Section 1 – Name. The name of this Association shall be the “Lubbock County Young Lawyers Association” (LCYLA).
ARTICLE II – MEMBERSHIP
Section 1 – Regular Membership. The Board of Directors of this Association shall set the annual dues for the Regular Membership. In addition to Regular Membership set forth in the Constitution of this Association, the membership shall further consist of Associate and Honorary Membership.
Section 2 – Associate Membership. Any law student of an accredited or approved school of law shall be eligible for Associate Membership upon payment of annual dues set by the Board of Directors of this Association. Associate Membership shall not include the right to vote nor hold office in the Association.
Section 3 – Honorary Membership. The Board of Directors of this Association may submit a membership application for Honorary Membership on behalf of any member of the legal profession who, in its opinion, has made an outstanding contribution to the administration of justice or the advancement of the profession. Any members of the legal profession currently admitted to practice before the Supreme Court of the State of Texas shall be eligible for Honorary Membership. There shall be no dues for Honorary Membership.
ARTICLE III – OFFICERS & DIRECTORS
Section 1 – Powers. The affairs of this Association shall be managed by its Board of Directors composed of the President and all duly elected Officers and Directors, which may exercise all powers and do all things required by the Constitution or these Bylaws to be done by the membership, including but not limited to determining matters of policy, conducting all activities of this Association, interpreting the Constitution or these Bylaws and filling vacancies occurring in any of the elective offices.
Section 2 – Terms. The Officers of this Association shall assume office on June 1st of each year and shall serve until May 31st of the following year. The Directors of this Association shall assume office on June 1st for two-year staggered terms which will expire May 31st of the second year.
Section 3 – Ex Officio Members. The immediate past President of this Association and the Director of the Texas Young Lawyers Association for this District, provided said Director is a member of the Lubbock County Young Lawyers Association, shall be advisors to and ex officio members of the Board of Directors without vote.
Section 4 – Meetings. Regular meetings of the Board of Directors shall be held no less than six times during its term of office at such time and place as the President shall direct by reasonable notice of at least three (3) business days to the Board members. Special meetings of the Board may be called by the President upon reasonable notice of at least three (3) days to the Board members, or by any three Board members upon reasonable notice to the President and all other Board members, and may be held at such time and place as stated in the notice. The President is to be notified within one day of all meetings of matters that are brought before the Board so that such matters may be placed on the agenda. Each Officer and Director shall be entitled to one vote. Five (5) voting members present shall constitute a quorum for the transaction of business. Voting shall be by majority vote of those present.
Section 5 – Attendance at Board Meeting. It is the duty of each Officer and Director to attend the regular and special meetings of the Board of Directors. Any Officer who fails to attend three (3) regular Board meetings during his or her term of office or any Director who fails to attend six (6) regular Board meetings during his or her two-year term is presumed unable to carry out the duties of office and may be replaced in accordance with Article IV, Section 5 of these Bylaws.
Section 6 – President. The President shall be the chief executive officer of this Association, and shall preside over all meetings of this Association and all meetings of the Board of Directors, and shall perform all duties ordinarily incident to his or her office and consistent with the Constitution and these Bylaws.
Section 7 – President Elect. The President-Elect shall serve on the Board of Directors during the year preceding his or her term of office as President and shall succeed the President’s term of office. He or she shall perform such other duties as the President or Board of Directors may from time to time direct.
Section 8 – Secretary. The Secretary shall prepare and keep the minutes of all minutes of all meetings of this Association, shall maintain a current and complete roster of the members of this Association, shall assist the President in the correspondence of the Association, and shall perform such other duties as the President or Board of Directors may from time to time direct.
Section 9 – Treasurer. The Treasurer shall keep financial records of this Association, shall collect, care for, and upon approval of the President or Board of Directors, disburse all funds of this Association, shall prepare an annual accounting of the financial affairs and status of this Association, and shall perform such other duties as the President or Board of Directors may from time to time direct.
Section 10 – Directors. Each Director, in addition to his or her service on the Board of Directors, shall perform such duties as the President or Board of Directors may from time to time direct.
ARTICLE IV – ELECTION OF OFFICERS & DIRECTORS
Section 1 – Nominations Committee. A “Nominations Committee” consisting of the PresidentElect, the President and the Immediate Past President shall meet annually for the purpose of nominating individuals for Officer and Director positions. The nominations shall be made known to the Association on or before 10 days before the first regular meeting in May. In order to maintain two-year staggered terms, the Nominations Committee shall, whenever necessary, designate one Director for a one-year term.
Section 2 – Nominating Procedure. Prior to the May general meeting of the LCYLA, the Nominations Committee shall nominate one (1) individual for each officer position to be filled and one (1) individual for each director position to be filled. A written ballot shall be created and shall list the individuals nominated by the Nominations Committee, as well as one blank spot for potential “write-in” candidates for each position.
Section 3 – Voting. At the May general meeting of the LCYLA, the ballots will be distributed to all members present. All election voting will be completed at the May general meeting of the LCYLA; no electronic or proxy voting will be permitted.
Section 4 – Tabulating the Ballots. After the ballots have been collected, the President and other members of the Board of Directors who are not nominees shall count and tally all votes no later than the end of the meeting at which the ballots are cast. The officer candidates with the most votes will be elected as officers for the following year. The director candidates with the most votes will be elected as directors for the following year. Assuming two (2) director positions are to be filled each year, the two (2) individuals receiving the most votes will be elected as directors the following year.
Section 5 – Vacancies. In the event of a vacancy in any office, other than President or PresidentElect, for any reason, a successor shall be selected from the membership by a majority vote of the Board of Directors. A vacancy in the office of President shall be filled by the President-Elect. A vacancy in the office of President-Elect shall be filled by a special election of the membership following the general procedures of this Article.
ARTICLE V – MEETINGS
Section 1 – Quorum. A specific quorum is not required for the transaction of any business of the Association.
Section 2 – Location. Meetings of the Association shall be held at such times and places as may be determined by the Board of Directors.
Section 3 – Notice. The Board of Directors shall cause the Secretary to give reasonable notice of all regular meetings and special meetings of the Association to each dues-paying member.
ARTICLE VI – COMMITTEES
Section 1 – Standing Committees. With the advice of the Board of Directors, the President may appoint the following committees each year:
(A) Service to the Public Projects Committee
(B) Member Service Projects Committee
(C) Networking Committee
(D) Membership Committee
(E) Law Day Committee
(F) Charity Golf Tournament Committee
Section 2 – Appointments. The President, with the advice of the Board of Directors, may appoint additional committees if deemed necessary to carry out the purpose of this Association or to assist the Board in the orderly management of the affairs of this Association, consistent with the Constitution and Bylaws.
ARTICLE VII – LUBBOCK AREA BAR FOUNDATION
Section 1 – The Foundation Appointee. The Foundation Appointee shall serve as Director on the Board of Directors of the Lubbock Area Bar Foundation as a representative of the Lubbock County Young Lawyers Association.
Section 2 – Election. The Foundation Appointee shall be elected by a majority vote at any regular meeting of the Board of Directors.
Section 3 – Term. The Foundation Appointee’s term shall be commensurate with their term as a Director of the Lubbock Area Bar Foundation as provided by the Bylaws of the Lubbock Area Bar Foundation.
ARTICLE VIII – AMENDMENT
Section 1 – Amendment. These Bylaws shall be amended by two-thirds (2/3) majority vote of the regular members present at a regular meeting if notice of such amendment, which shall in general terms describe the changes proposed, is given at least twenty four (24) hours before the commencement of the regular meeting.